Sheet music visibility

In the sheet music archive a member sees the parts they play themselves — the sheet music for the instruments marked as “currently plays” in their member record. Nothing else.

This is built in, not a setting: there is no switch that opens the archive to everyone. That way what applies stays clear to everyone, without anyone having to look it up.

Who sees everything anyway

The restriction would be useless if it locked out the people who work with the archive. So these roles see the entire archive:

• Conductor – puts programmes together and needs every part.
• Sheet music archivist – maintains the archive.
• Board – sees everything, but may not change the pieces.

The section leader is the special case: on top of their own parts they see the parts of the sections they currently lead — not the whole archive. When the leadership ends, so does the view.

Unlocking individual members

For cases no role covers — the stand-in trombonist who also needs the tuba parts — there is the individual release. It has two levels:

• Additional parts – only these parts are added. The normal case.
• Whole archive – lifts the restriction entirely for this member. For justified exceptions only.

You can record a reason for every release. That helps later when tidying up: “why does this person see everything?” is otherwise unanswerable after two years.

Why do I see less than someone else?

A note above the sheet music list gives the reason. The most common ones are:

• No instrument is marked “currently plays” in your member record. Then no sheet music is released for you — ask your secretary to enter your part.
• Your account is not linked to a member record. That also means no parts, and therefore no sheet music.