Attendance
Accept or decline invitations, see who's coming, keep the actual attendance up to date, and log your own absences.
For every event you're invited to, you can accept or decline. That way the rehearsal leadership knows in good time who to count on.
Your own acceptance or decline
You have three ways to respond:
- Accept – you're coming.
- Decline – you're not coming.
- Maybe – still unsure (only if the leadership allowed it for the event).
When you decline (or choose “Maybe”), you can write a short note on why — for example “ill” or “on holiday”.
Some events require a reason
If the leadership set it up that way for the event (or for the whole event type), you can't decline without saying why: a small sheet opens with a text field. A single word like “ill” or “holiday” is enough — but it has to be a real reason. Plain key mashing such as “xxxxxx”, “123456” or “asdf” is rejected, and the app asks you to write something meaningful.
Swiping in the list then opens the event instead of declining right away.
The fastest way is right in the event list or on the dashboard – you swipe the event from right to left:
- Pulling part of the way reveals the buttons Accept, Maybe and Decline. Tap the one you want. (Maybe only appears if the organisers allowed it for the event.)
- Pulling all the way through accepts right away – handy when you're coming anyway. The noticeably longer pull clearly sets it apart from just revealing the buttons.
Alternatively, open the event and tap Accept, Decline or Maybe.
Open the event and tap Accept, Decline or Maybe. When you decline, you can enter a reason in the field below.
Show only unanswered events
In the event list you can use the "Unanswered" filter (below the event type) to narrow the list down to the events you haven't responded to at all yet. That way you won't miss an open reply.
A default response saves typing
In your profile you can set a default event response. Then you're automatically marked for new events and only need to change something when there's an exception.
Upcoming events only
You can give your own acceptance or decline only while the event hasn't happened yet. After that, what counts is the actual attendance recorded by the rehearsal leadership. Only the board or an administrator can still correct a response afterwards.
Seeing who's coming
For every event you see a breakdown by section – for example, how many clarinets have already accepted and how many are still missing. A progress bar shows you at a glance how complete the responses are.
Only the people in charge can see the full history – that is, exactly who accepted or declined and when.
For those in charge: keeping attendance up to date
Anyone who's allowed to manage events (e.g. conductor or board) has additional options.
Responding for others
You can enter the acceptance or decline for other members – for instance when someone declined by phone. Parents or caregivers can also respond for the people in their care (e.g. junior musicians).
Recording the actual attendance
After the rehearsal, you record who was actually there for every member on the list – including musicians without their own account. For each person you choose:
- present
- absent
- excused
Use the responses as a starting point
Instead of setting each person individually, tap "Apply from responses". The app then pre-fills the attendance based on the acceptances and declines – you only need to correct the exceptions.
Logging your own absences
If you're unavailable for a longer stretch – vacation, illness, away on business – you don't have to decline every event one by one. Instead, enter your absence period just once.
Enter the period
In your profile, open the Absences section and enter from when to when you're away.
Events are declined automatically
For all upcoming events within that period, a decline is entered automatically. The leadership sees right away that you'll be missing – without you having to think of every single event.