Meeting minutes
Document meetings – create a set of minutes, write them together in real time, read them as a PDF and send them to all officeholders.
With meeting minutes you neatly record board and club meetings – from the agenda to the resolution. What's special: several people can write on the same minutes at the same time, and in the end you send them to all officeholders with a single tap.
Creating minutes
Open minutes
Open "Minutes" from the menu and tap "New".
Enter the basics
Enter the key details of the meeting:
- Title – e.g. "Board meeting March".
- Date, time and location.
- Participants – pick them from the active members of your club. Guests who aren't members you add as free text.
- Agenda – the individual items of the meeting.
- Content – the actual minutes text.
Save
The minutes are saved and ready to continue writing.
Writing together in real time
Minutes don't have to be typed by one person alone. Several people can work on the same minutes at the same time:
- Changes appear for everyone live – you see what the others are writing right now.
- Each co-writer has their own color, so it's clear who's typing where.
- Everything is saved automatically – you don't have to think about "Save".
Ideal during the meeting
This lets you take notes together right in the meeting: one person runs the agenda, another adds resolutions – without anything overwriting anything else.
Reading, printing and sending
Open the reading view
Alongside the editor there's a reading view: it shows the minutes as a formal document with a numbered agenda and attendance list – the way you'd sign and file it.
Export as PDF
From the reading view you generate a PDF – for archiving, printing or sharing outside the app.
Send
With "Send" you set the status to "Sent". SinfoniaOne sends a push notification to all members with a current club function (that is, the officeholders). You can still make corrections afterward.
Deleting is final
Unlike sheet music or events, deleted meeting minutes do not go to the trash. If you delete a set of minutes, it's gone irreversibly and can't be restored. So only delete if you're completely sure – when in doubt, keep it.