Linking accounts
Connect a directory entry to a login account – and set up deputies for young musicians.
A directory entry contains only a person's data. Only once it's linked to a login account can the person really use the app for your club – sign in, open sheet music, accept or decline events. On this page you'll read how to connect the two, disconnect them again, and how to set up deputies for young musicians.
A quick reminder
Directory entry = the personal data in your directory. Login account = the personal access (email + password). The overview explains the difference.
Linking an account
Open the member
In the member directory, open the person's entry and go to the "Account" section (or "Linked account").
Save
After saving, the directory entry and the account belong together. From now on, the person sees your club in their app.
What is carried over when linking
If details are already stored in the account, name and contact details are gently carried over into the directory entry, and the person's profile picture (avatar) appears on the entry. Details already present in the directory are not simply overwritten in the process.
Automatically upon a join request
Most of the time, you don't have to link anything by hand at all: when someone joins your club and you approve the join request, you can choose whether a new directory entry is created or the account is coupled to an existing entry. The link then happens automatically. How this works is explained under Join requests.
Undoing the link
If an account was accidentally coupled to the wrong entry, or if someone leaves the club, you can dissolve the connection again: open the entry, go to the "Account" section and choose "Unlink". The directory entry is preserved – only the person's access to this club is disconnected.
Deputies for young musicians
Some members – especially young musicians – don't (yet) have their own account or shouldn't answer for themselves. That's what deputies are for: one account may act on behalf of another member.
A deputy (e.g. a parent or guardian) can, for their charge:
- accept and decline events,
- record attendance.
That way parents can help manage their child's events without the child needing their own login.
Deputy is not a permission, but an assignment
A deputy does not get any broader permissions in the club as a result – they may act exclusively for the member assigned to them. You govern general app permissions via roles.