Positions (club offices)
Assign, hold and end offices like chairperson, treasurer or conductor with a term of service.
Positions are the offices in your club: chairperson, treasurer, conductor, secretary, drum major, advisory board member and more. They record who takes on which task in club life – with a term of service and history, cleanly kept for the club chronicle.
A position grants no app permissions
This is the most important point on this page: holding a position does not automatically let you do more in the app. Whether someone may, for example, keep the cash book or add members is controlled by roles – see Roles & permissions. Position = office, role = permissions.
Which positions exist
You'll find the list of positions in the menu under "Positions". Some system positions are already predefined and cannot be deleted, because they are needed elsewhere (for example, when sending out minutes). But you can add your own offices to the list at any time.
Assigning an office to a member
Open the member
In the member directory, open the person and go to the "Positions" section.
Enter the term of service
Enter the from year (when the person starts holding the office). Leave the to year empty as long as the office is currently held.
Save
After saving, the office appears in the person's detail view – and the person shows up in the directory when you filter by this position.
History and ending an office
Positions are kept as history: an office doesn't disappear when it ends – it stays on record with its years. That way you can see later, too, who held which office and when.
- End an office: enter the to year on the entry. The office then counts as expired, but remains visible in the history.
- Fill anew: simply assign the same position to another person with a new from year. Some offices may also be filled multiple times (e.g. several advisory board members).
Offices for the chronicle
Because positions record the history, it pays to keep them tidy. Your club's history of officeholders is fed from them.