Folders and visibility
Create a folder, assign the right roles and structure it with subfolders.
A folder is the unit in which access applies. Everything inside it – including every subfolder – is visible to the same roles.
Creating a folder
Open Pictures and files → File storage and tap New folder.
Give it a name that someone will still understand in five years: "Accounting receipts" beats "New 2".
Write in the description what it is for. Everyone who sees the folder reads this later.
Choose the visibility: "Everyone in the club" or "Specific roles". For roles, tick who may enter.
The path in storage stays
A path is created from the name when the folder is created. If you rename the folder later, only the display changes – the path stays. That is on purpose: mounted network drives will depend on it, and a rename must not tear them apart.
Changing the visibility later
You can open a folder up or narrow it down at any time. When you switch, the app asks precisely:
- From "Specific roles" to "Everyone in the club" – the role selection is cleared. Otherwise it would stay behind invisibly and suddenly apply again when you switch back.
- To "Specific roles" – you then have to pick at least one role. A folder without a role would be for the administrator only, and that is rarely what people mean.
Structuring with subfolders
Inside a folder you can create subfolders, "2025" and "2026" for example. You create them via New subfolder; the breadcrumbs above the list take you back out.
Subfolders cannot be narrowed
This is not a missing feature but a property of the storage system: anyone allowed to list a folder also learns the names of all subfolders – even of those whose contents would be denied to them. And a name like "Termination Müller" often gives everything away already. If you need a real boundary, use another top-level folder.
Deleting a folder
A folder can only be deleted when it is empty. Clear it out first. The reason: its files would otherwise stay in storage, be reachable through no view at all – and keep counting towards your allowance.